DRAFT MINUTES – (click here for pdf version)
Annual Council Meeting of Enstone Parish
Held on Thursday 18th May 2023 at 7.00 pm at Enstone Parish Hall
for the purpose of transacting the following business:-
Present: Parish Councillors N. Knott, P. Shaw, T. Gilbert, R. Parker,
A. Ward, M. Baggaley and DCs A. Wilson & A. Beaney
APOLOGIES: PCs H. Bourne-Taylor, C. Glendinning & D. Robottom
IN ATTENDANCE: Mrs Beth Sinclair, Parish Clerk
Following an uncontested election, all Parish Councillors present signed their
Declaration of Acceptance of Office forms, witnessed by Mrs. Beth Sinclair, Parish Clerk
236. Election of Chair (Cllr. P. Shaw Chaired)
All Councillors unanimously agreed that Cllr. Knott be re-elected as Chair of Enstone Parish Council. Cllr. A. Ward proposed and Cllr. R. Parker seconded. Cllr. N. Knott agreed to remain as Chair and was thanked for all her hard work and dedication as Chair.
237. Chair’s Declaration of Acceptance of Office
Cllr. N. Knott signed the Chair’s Declaration of Acceptance of Chair.
Cllr. Knott took the Chair from here.
238. Election of Vice Chair
All Councillors unanimously agreed that Cllr. P. Shaw be re-elected as Vice-Chair of Enstone Parish Council. Cllr. A Ward proposed and Cllr. R. Parker seconded. Cllr. Shaw accepted the position and was thanked for all his hard work during the past year.
239. Vice Chair’s Declaration of Acceptance of Office
Cllr. P. Shaw signed the Vice Chair’s Declaration of Acceptance of Vice Chair.
240. Register of Members’ Interests & Return of Election Expenses
The clerk reminded all Councillors that these forms need to be returned to the Monitoring Officer at WODC by 6th June.
241. Parish Councillor Vacancy following departure of Cllr. P. Johnson
This was discussed and it was agreed to advertise in Ensign, seeking a resident from Church Enstone, Radford or Cleveley.
242. Appointment of TWO members to carry out quarterly independent checks of
the Council’s Financial Records:
It was agreed that all members check these on a quarterly basis at the
Parish Council Meeting. It was also discussed and agreed that Cllr. Glendinning checks the bank statements against invoices paid.
243. To Appoint a Planning Sub-Committee:
It was agreed all members of Council form the planning sub-committee.
244. To confirm Santander and Barclays’ bank signatories
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- Santander – On-Line Banking commenced March 2019
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245. To Appoint a Committee to receive Notifications covering complaints about
members
Chairman, Vice-Chairman, one other member and Clerk will form this committee.
246. To appoint Councillors to check through the draft minutes
Clls. Knott, Glendinning & Shaw will continue to check the draft minutes.
247. Review of Parish Council Meetings
At the previous Parish Council Meeting, Cllr. Gilbert commented that some meetings went on for too long. The meeting had involved a planning application and many residents from Church Enstone attended. Cllr. Knott explained that the Parish Council is not able to know how many residents will attend meetings, particularly in relation to planning matters. The Standing Orders state that for Developments, a separate Planning Meeting is organized. After discussion, it was agreed that residents must be able to discuss their concerns. The meeting will be Chaired effectively to ensure that questions and comments are not duplicated.
The meeting concluded at 7.25 pm.